Admin Assistant at SITA

Admin Assistant at SITA: Permanent Opportunity in Pretoria

Admin Assistant at SITA

Admin Assistant at SITA: Permanent Opportunity in Pretoria

The Admin Assistant at SITA vacancy offers an opportunity for suitably qualified South Africans to build or advance their careers in administration within the public sector technology environment. The position is based at SITA Erasmuskloof and forms part of the Internal Audit Division, specifically the Professional Technical Audit Services Department.

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The position is advertised as a permanent role and is open to both internal and external applicants. The successful candidate will report to the Senior Manager and provide administrative support to ensure that departmental activities are coordinated efficiently.Admin Assistant at SITA.

The Admin Assistant at SITA position may appeal to candidates who enjoy office administration, records management, meeting coordination, report preparation, correspondence handling and travel arrangements.Admin Assistant at SITA

The advertised salary is between R220 972 and R331 457 per annum, with the position classified at Job Level B5.

Applications close on 5 August 2026, so eligible applicants should complete their applications before the deadline.

Admin Assistant at SITA Vacancy Overview

Here are the key details applicants should know:

• Job Title: Admin Assistant
• Reference Number: VAC00356/26
• Organisation: SITA
• Division: Internal Audit
• Department: Professional Technical Audit Services
• Location: SITA Erasmuskloof, Pretoria
• Job Level: B5
• Salary: R220 972 – R331 457 per annum
• Reports to: Senior Manager
• Employment Type: Permanent
• Application: Internal and external applicants
• Closing Date: 5 August 2026

The Admin Assistant at SITA role involves a combination of traditional administrative duties and more specialised support functions, including statistical reports, correspondence, meeting arrangements and travel coordination.Admin Assistant at SITA.

About SITA

The State Information Technology Agency (SITA) plays an important role in supporting information and communications technology within the South African public sector.Admin Assistant at SITA.

Working for an organisation operating within the government technology environment can provide employees with exposure to structured administrative processes, information management, governance and professional workplace practices.

For an administrative professional, the Admin Assistant at SITA opportunity can provide valuable exposure to a department where accurate documentation, communication and organisational support are important to daily operations.

Purpose of the Position

The primary purpose of this position is to provide high-level administrative support to the relevant sub-department.

The successful candidate will assist with:

• Preparing statistical reports.
• Handling information requests.
• Preparing correspondence.
• Receiving visitors.
• Arranging conference calls.
• Scheduling meetings.
• Managing office documentation.
• Coordinating logistical arrangements.

The role therefore requires an organised individual who can manage multiple administrative responsibilities while maintaining accuracy and professionalism.

Main Responsibilities

The Admin Assistant at SITA will perform several duties supporting the smooth operation of the department.

Managing Correspondence

One of the key responsibilities is receiving and recording incoming and outgoing correspondence.

Proper correspondence management is important because departments need to know what information has been received, when it was received and where it needs to be distributed.

The employee will help maintain proper records for the sub-department and ensure that correspondence reaches the appropriate individuals.Admin Assistant at SITA.

This requires:

• Accuracy.
• Organisation.
• Attention to detail.
• Good filing practices.
• Understanding of records management.
• Ability to work with confidential information.

Preparing Minutes

The successful candidate will prepare and distribute meeting minutes.

Minutes provide an official record of discussions, decisions and actions arising from meetings. They must therefore be clear, accurate and distributed to the relevant stakeholders.

Candidates should have strong written communication skills and be comfortable working with Microsoft Office applications.

Preparing Presentations

The position also involves preparing presentations and general office documentation.

This may require the employee to:

• Format documents.
• Organise information.
• Prepare presentation slides.
• Review documents for accuracy.
• Distribute completed material.
• Maintain professional formatting standards.

Strong computer literacy can therefore be an important advantage.

General Office Administration

The Admin Assistant at SITA will also perform general office duties.

These responsibilities help ensure that the department operates efficiently on a daily basis.

General administrative work may include organising documents, handling requests, supporting managers, communicating with staff and ensuring that office processes are followed.

Arranging Meetings and Work Sessions

Another important aspect of the position involves arranging work sessions and staff meetings.

The successful candidate will coordinate logistical arrangements for the sub-department.

This requires careful planning because meetings may involve:Admin Assistant at SITA.

• Selecting suitable dates and times.
• Confirming participants.
• Booking venues where necessary.
• Preparing meeting documentation.
• Sending meeting invitations.
• Coordinating logistical requirements.
• Preparing minutes and follow-up documentation.

Candidates who are organised and comfortable managing calendars may perform well in this role.

Travel and Accommodation Arrangements

The successful candidate will also be responsible for arranging accommodation and flight bookings for the subdivision.

These arrangements must be completed according to SITA’s travelling policies and procedures.

The responsibility requires attention to detail because travel arrangements involve important information such as:

• Travel dates.
• Flight schedules.
• Accommodation requirements.
• Employee details.
• Approvals.
• Policy compliance.

A mistake in a travel booking can affect an employee’s schedule and departmental activities, making accuracy essential.

Minimum Qualifications

Applicants interested in the Admin Assistant at SITA position must meet the minimum educational requirements.

The vacancy requires:

Grade 12 (NQF Level 4) plus a relevant recognised course shorter than one year at NQF Level 4, or a certificate of competence, depending on operational requirements.

This means candidates should carefully review their qualifications and confirm that they meet the stated requirements before submitting an application.

An MS Office certification will be an added advantage.

Work Experience Required

Candidates should have:

1–2 years of minimum experience applicable to the specified discipline.

Applicants should highlight relevant administrative experience clearly on their CV.

Experience in areas such as office administration, records management, correspondence, meeting coordination, report preparation or travel arrangements may help demonstrate suitability for the role.Admin Assistant at SITA.

Technical Competencies

The Admin Assistant at SITA vacancy requires candidates to have knowledge and skills in several administrative areas.

Organisation

Employees must understand basic principles and practices of organisation.

This is important because administrative professionals often manage multiple tasks simultaneously.

Records Management

The successful candidate will handle incoming and outgoing correspondence and other office documentation.

Knowledge of records management can help ensure information is properly stored, retrieved and controlled.

General Administration

Applicants should understand general administrative procedures and how an office environment operates.

Basic Bookkeeping

The advertisement also identifies basic bookkeeping principles as part of the required knowledge.

Candidates who have previously worked with basic financial records or administrative financial processes may find this useful.

Computer Literacy

Computer literacy is an important requirement.

The role involves preparing presentations, minutes, correspondence and statistical reports, meaning applicants should be comfortable using standard office software.

Office Management

Candidates should understand basic office management principles and be able to operate standard office equipment.

Business Writing

Strong business writing skills are important because the employee will prepare correspondence and other official documentation.Admin Assistant at SITA

Report Writing

The role also requires report-writing capability.

Applicants should be able to present information clearly, accurately and professionally.

Statistical Analysis

The position involves preparing statistical reports, so applicants should have an understanding of statistical information and be comfortable working with figures and data.Admin Assistant at SITA.

Personal Qualities for the Position

Beyond formal qualifications and experience, several personal qualities can help an applicant succeed.

Attention to Detail

Administrative errors can affect meetings, records, reports and travel arrangements. A strong attention to detail is therefore essential.

Organisation

The successful employee may have several responsibilities at the same time. Good organisational skills help ensure deadlines are met.

Communication

Administrative assistants regularly communicate with managers, employees and other stakeholders.

Professional verbal and written communication is therefore important.

Reliability

The department needs someone who can be trusted to complete assigned tasks accurately and on time.

Confidentiality

Administrative staff may encounter sensitive departmental information. Applicants should understand the importance of handling information responsibly.

Why Consider This Opportunity?

The Admin Assistant at SITA vacancy provides an opportunity to work in a permanent administrative position within a public sector technology organisation.

Potential advantages include:

• Permanent employment.
• Competitive salary range.
• Professional office environment.
• Exposure to public sector technology operations.
• Experience supporting senior management.
• Development of administration skills.
• Exposure to records management and reporting.
• Experience coordinating meetings and travel.

For candidates who already have administrative experience and want to progress professionally, the position could provide valuable career exposure.

Admin Assistant at SITA

How to Apply for the Admin Assistant at SITA Vacancy

Applicants interested in the Admin Assistant at SITA position must submit their applications through the South African government’s e-Government Portal. SITA has specified an online application process, and candidates should ensure that their profiles contain complete and accurate information before applying.

The application process is completed through the e-Government Portal at the official government services platform.

New Applicants

Candidates who have not previously registered on the portal should follow these steps:

1. Register using your South African ID and personal information.
2. Use the one-time PIN received during registration to complete the process.
3. Log in using your username and password.
4. Select Employment & Labour.
5. Select Recruitment Citizen.
6. Create or complete your profile.
7. Update your personal and employment information.
8. Browse available vacancies.
9. Locate the SITA vacancy using the relevant job details and reference number.
10. Complete and submit the application.

Applicants should carefully check their information before submitting the application.

Existing e-Government Portal Users

Candidates who already have an account do not need to create another profile.

They can:

1. Open the e-Government Portal.
2. Select Employment & Labour.
3. Select Recruitment Citizen.
4. Log in using their existing username and password.
5. Update their profile where necessary.
6. Browse available employment opportunities.
7. Locate the relevant SITA vacancy.
8. Complete the application.
9. Submit the application before the deadline.

Applicants should keep their login information secure and ensure that their profile accurately reflects their qualifications and work experience.

Reference Number

When searching for the vacancy or preparing information for the application, applicants should take note of the following reference number:

VAC00356/26

Using the correct reference number can help applicants identify the intended vacancy and avoid applying for the wrong position.

What to Include in Your CV

A strong CV is particularly important for an administrative position because the CV itself demonstrates your ability to organise and present information.

Applicants should ensure their CV clearly includes:

• Full name and contact information.
• Educational qualifications.
• Relevant short courses.
• Employment history.
• Administrative experience.
• Computer skills.
• Records-management experience.
• Meeting coordination experience.
• Report-writing experience.
• Relevant technical competencies.
• Contactable references where appropriate.

Candidates with experience preparing minutes, presentations, reports, correspondence or travel arrangements should make these responsibilities clear.

Highlight Relevant Administrative Experience

The Admin Assistant at SITA role requires between one and two years of relevant experience. Applicants should therefore avoid submitting a generic CV that does not explain their previous responsibilities.

For example, if you previously worked as an administrator, receptionist, office assistant, secretary or administrative clerk, describe the tasks you performed.

Relevant duties may include:

• Managing correspondence.
• Filing documents.
• Updating records.
• Scheduling meetings.
• Preparing minutes.
• Assisting managers.
• Booking travel.
• Preparing reports.
• Handling telephone enquiries.
• Maintaining databases.
• Preparing presentations.

Clear descriptions allow recruiters to quickly assess whether your background matches the vacancy.

Computer Skills Matter

Computer literacy is an important part of the Admin Assistant at SITA position.

Applicants should be comfortable using standard office technology and software. Microsoft Office skills can be particularly useful because the position involves preparing presentations, reports, correspondence and other documents.

Where applicable, candidates should identify specific Microsoft Office programmes they can use, rather than simply writing “computer literate.”

For example, applicants can list:

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Email
• Internet applications
• Document management systems

An MS Office certification is also listed as an added advantage.

Preparing for the Selection Process

Applicants who meet the requirements may be shortlisted for further assessment.

SITA states that appointment is subject to several checks and conditions. These include:

• Positive security clearance.
• Signing of a performance contract.
• Assessment recommendation.
• Qualification verification.
• Reference checking.

Candidates should therefore ensure that all information supplied during the application process is accurate.

Providing incorrect qualifications, employment information or references can create problems during verification.

Security Clearance

Because SITA operates within the public sector information technology environment, successful candidates are required to obtain a positive security clearance.

Applicants should understand that meeting the minimum requirements does not automatically guarantee appointment.

The recruitment process can include verification and other assessments before a final appointment is made.

Employment Equity

SITA is an Employment Equity employer.

The vacancy advertisement states that the position will be filled in accordance with the organisation’s Employment Equity Plan and that preference will be given to members of designated groups.

Applicants should therefore review the official vacancy information carefully and provide accurate information during the application process.

Important Application Deadline

The closing date for the Admin Assistant at SITA vacancy is:

5 August 2026

Applications received after the closing date will not be considered.

Job seekers should avoid waiting until the final day to submit their application. Technical problems, incomplete profiles or difficulties accessing the portal could prevent an application from being submitted on time.

e-Government Portal Support

Applicants who experience difficulties with the online application process can contact SITA’s e-Government support team.

Email: egovsupport@sita.co.za
Telephone: 080 1414 882

Candidates should contact the support team as early as possible if they experience technical problems.

Important SITA Application Conditions

Applicants should be aware of the following conditions:

• Only candidates who meet the requirements should apply.
• Applications submitted after the closing date will not be considered.
• SITA reserves the right not to make an appointment.
• Foreign qualifications must be evaluated by SAQA.
• Appointment is subject to security clearance.
• Qualifications will be verified.
• References may be checked.
• Successful candidates may be required to sign a performance contract.
• Recruitment agency CVs will not be considered.
• Correspondence will generally be limited to shortlisted candidates.

Applicants who do not receive correspondence within two months after the closing date should regard their applications as unsuccessful.

Foreign Qualifications

Candidates who obtained qualifications outside South Africa should ensure that their qualifications have been evaluated by the South African Qualifications Authority (SAQA) where applicable.

This is particularly important because SITA requires applicants to meet specific educational requirements.

Applicants should not wait until the final stage of recruitment to discover that additional qualification verification is required.

Common Mistakes to Avoid

Job seekers applying for the Admin Assistant at SITA opportunity should avoid several common application mistakes.

Submitting an Incomplete Profile

Make sure all required sections of the e-Government profile are completed.

Using Incorrect Information

Your CV and online profile should contain consistent information regarding qualifications and employment history.

Ignoring the Experience Requirement

Candidates should clearly demonstrate their one to two years of relevant experience.

Failing to Check the Closing Date

Late applications will not be considered.

Applying Without Checking Qualifications

Applicants should confirm that they have Grade 12 and the required relevant course or certificate before applying.

Using a Generic CV

Tailor your CV to administrative duties such as records management, correspondence, meetings, reports and office support.

Waiting Until the Last Day

Early submission is safer because technical problems can occur when using online recruitment systems.

How to Apply

Click here to apply

Career Development Through Administration

Administrative positions can provide a foundation for career progression in several areas.

An employee who develops strong skills in administration, reporting, records management, office coordination and stakeholder communication may eventually pursue roles such as:

• Senior Administrative Assistant
• Administrator
• Executive Assistant
• Office Coordinator
• Records Officer
• Administration Supervisor
• Project Administrator
• Business Support Officer

The Admin Assistant at SITA role can therefore be viewed as an opportunity to develop transferable workplace skills rather than simply a single administrative job.

Final Application Checklist

Before submitting your application, check the following:

• [ ] You have Grade 12.
• [ ] You have the required relevant course or certificate.
• [ ] You have 1–2 years of relevant experience.
• [ ] Your CV is updated.
• [ ] Your contact details are correct.
• [ ] Your qualifications are accurately recorded.
• [ ] Your administrative experience is clearly explained.
• [ ] Your e-Government profile is complete.
• [ ] You have checked the vacancy reference number: VAC00356/26.
• [ ] You have submitted the application before 5 August 2026.
• [ ] You have retained confirmation or evidence of your submission.

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