office administrator at South African Weather Service

Office Administrator at South African Weather Service: Apply for the SAWS Vacancy in Bloemfontein

The office administrator at South African Weather Service vacancy is an opportunity for an experienced administration professional to join the South African Weather Service (SAWS) in Bloemfontein. The position focuses on providing efficient administrative and operational support to the Aviation team while helping the department maintain compliance with legislation, organisational policies, procedures and quality management requirements.

Other Opportunities

SAWS is a Section 3(a) public entity under the Ministry of Forestry, Fisheries and the Environment (DFFE). The organisation provides authoritative weather and climate-related services in South Africa and contributes to international obligations through its membership of the World Meteorological Organisation (WMO).office administrator at South African Weather Service

The advertised position is based at the Aviation Weather Centre in Bloemfontein. Applicants who meet the educational and experience requirements are encouraged to submit their applications before the closing date.

The office administrator at South African Weather Service position carries a salary range of R308 375 to R391 529, according to the vacancy information provided by SAWS.

Office Administrator at South African Weather Service Vacancy Details

Jobseekers searching for the office administrator at South African Weather Service opportunity should take note of the main vacancy details before applying.office administrator at South African Weather Service

Employer: South African Weather Service
Position: Office Administrator
Reference Number: WS05/072026
Centre: Bloemfontein
Salary: R308 375 – R391 529
Employment Type: Not specified in the vacancy information
Closing Date: 14 August 2026
Field: Administration / Aviation Administration
Minimum Qualification: National Diploma in Administration or equivalent qualification in a related field
Minimum Experience: 2 years
Driver’s Licence: Code B required

The role is specifically connected to aviation administration. The successful applicant will provide organisational support to the Aviation team and its stakeholders while contributing to effective office administration and compliance.

About the South African Weather Service

The South African Weather Service is responsible for providing weather and climate-related services that support communities, government, businesses and various economic sectors.office administrator at South African Weather Service

SAWS describes its vision as becoming a Weather and Climate Centre of Excellence that provides innovative solutions to promote a weather-smart region, sustainable development and economic growth.office administrator at South African Weather Service

The organisation also plays an important role in aviation-related weather services. Accurate and reliable weather information is essential to aviation operations, making effective administration within an Aviation Weather Centre an important part of the organisation’s overall activities.

For someone applying for the office administrator at South African Weather Service role, understanding this environment is important because the position is not limited to general office duties. It involves supporting an aviation-focused department and working with internal and external stakeholders.office administrator at South African Weather Service

Job Summary

The office administrator at South African Weather Service will provide efficient aviation-related administrative services to the Aviation team and its stakeholders.

The role includes assisting the department with compliance with relevant legislation, SAWS policies and procedures, as well as Total Quality Management processes.

The successful candidate will also act as an important point of contact for external stakeholders. This means the position requires someone who can communicate professionally, handle queries appropriately and represent the department positively.office administrator at South African Weather Service

Another important part of the position is providing day-to-day organisational support. These activities help ensure that the department remains administratively functional and that important strategic objectives, including skills development and communication, are supported.

The role therefore requires a combination of administrative ability, communication skills, organisation, attention to detail and stakeholder management.

Key Responsibilities

Applicants interested in the office administrator at South African Weather Service vacancy should understand the responsibilities associated with the position.

Administrative and Operational Support

The successful candidate will perform administrative, operational and other functions as directed.office administrator at South African Weather Service

This requires the ability to organise information, complete administrative tasks accurately and support the Aviation team with its daily activities.

An effective administrator should be able to prioritise tasks, work independently where necessary and ensure that important administrative processes are completed within required deadlines.

Diary and Meeting Management

The position involves managing diaries and scheduling meetings electronically according to available time slots.office administrator at South African Weather Service

This means the administrator will need to coordinate calendars, identify suitable meeting times and ensure that relevant participants receive the necessary information.

The role also includes arranging meetings and handling the logistical requirements associated with them.

Good organisational skills are therefore important because several meetings, appointments and administrative activities may need to be coordinated at the same time.office administrator at South African Weather Service

Meeting Minutes and Resolutions

Another responsibility is ensuring that meeting minutes are accurately captured and distributed.

The administrator must also assist with ensuring that resolutions arising from meetings are implemented.

This requires attention to detail and an understanding of the importance of accurate records. Meeting information may need to be distributed to various stakeholders, making accuracy and confidentiality essential.office administrator at South African Weather Service

Client Queries and Customer Feedback

The office administrator at South African Weather Service will also assist with the management of client queries and customer feedback.

The successful applicant may be required to receive enquiries, provide appropriate administrative assistance or direct queries to the relevant department or official.

Good written and verbal communication skills are therefore important for this role.

A professional approach to customer service can help ensure that external stakeholders receive timely and appropriate responses.

Budget and Financial Administration

The position includes assisting with budgeting and the management of the office’s finances during the financial period.

This does not necessarily mean that the successful applicant will be responsible for the entire financial function. Instead, the role involves administrative support connected to budgeting and financial management.

Accuracy is particularly important when dealing with financial information, invoices, expenses and supporting documentation.

Procurement of Goods and Services

The office administrator at South African Weather Service will assist with the procurement of goods and services for the department.

Procurement-related administration requires careful record keeping and compliance with applicable organisational processes.

The administrator may need to coordinate requests, documentation and related administrative information to ensure that procurement activities are properly supported.

Aviation Weather Centre Income and Expenses

Another responsibility is the coordination of income and expenses for the Aviation Weather Centre.

This requires an organised approach to financial records and administrative documentation.

The successful candidate should be comfortable working with records and information relating to departmental income and expenditure and should understand the importance of accurate financial administration.

Asset Control and Inventory

Asset control and inventory are also included among the responsibilities.

The administrator may assist with maintaining records of departmental assets, monitoring inventory and ensuring that relevant documentation is kept up to date.

Strong attention to detail is useful when dealing with asset registers, equipment records and stock information.

Filing and Records Management

The position requires the successful candidate to establish and maintain an effective filing system for the department.

Accurate record keeping is an important administrative function because documents need to be accessible when required while also being stored securely.

The role also requires accurate filing of departmental documents and ensuring that classified and confidential information is kept safely.

Candidates should therefore understand the importance of confidentiality and information security in an administrative environment.

Travel and Accommodation Arrangements

The office administrator at South African Weather Service will also arrange travel and accommodation for the team.

This may involve coordinating bookings, confirming arrangements and ensuring that relevant travel information is available to employees.

Travel administration requires attention to dates, destinations, bookings and supporting documentation.

Performance Management Support

The administrator will assist the team with compliance relating to performance management cycles.

This may include providing administrative support, maintaining relevant records and helping ensure that required processes are completed within the appropriate timeframes.

Strong organisational skills and the ability to work according to deadlines are important in this area.

Quality Management System

The role also requires the successful candidate to play an active part in implementing and maintaining the Quality Management System for the Aviation department.

This means administration must be carried out consistently and according to established processes.

Candidates should be comfortable working within structured procedures and maintaining accurate documentation.

Requirements for the Position

The office administrator at South African Weather Service position has specific minimum requirements that applicants should carefully consider before submitting an application.

National Diploma in Administration

Applicants need a National Diploma in Administration or an equivalent qualification in a related field.

This qualification requirement is important because the role involves a broad range of administrative, operational, financial, procurement and organisational responsibilities.

Candidates should ensure that they can provide supporting documentation for their qualification when applying.

Work Experience

A minimum of two years’ experience is required.

Applicants should ideally have experience in an administrative environment where they have developed practical skills in areas such as diary management, meeting coordination, records management, communication, procurement support or general office administration.

Experience relevant to aviation or a technical environment may also be useful, although applicants should rely on the official vacancy requirements when determining their eligibility.

Communication Skills

Excellent written and verbal communication skills are required.

The successful applicant will interact with internal and external stakeholders and may be responsible for handling queries, communicating meeting information and maintaining professional correspondence.

Strong communication skills can therefore help an administrator perform the role effectively.

Attention to Detail

Meticulous attention to detail is another requirement.

The position involves meeting minutes, financial information, procurement documentation, filing, confidential records, asset control and other administrative processes.

Small errors in administrative records can create delays or compliance problems, so candidates should be comfortable checking their work carefully.

Ability to Work Under Pressure

Applicants must be able to work under pressure and meet strict deadlines.

An Aviation department may have multiple activities taking place simultaneously. The successful candidate should therefore be able to organise competing priorities while maintaining accuracy and professionalism.

Interpersonal and Stakeholder Management Skills

Good interpersonal skills and stakeholder management ability are also required.

The administrator will liaise with internal and external stakeholders, making professionalism and the ability to build effective working relationships important.

Code B Driver’s Licence

A Code B driver’s licence is listed among the requirements.

Applicants should ensure that they meet this requirement before applying.

Preference for Applicants Not in Permanent Employment

The vacancy information states that those who are not in permanent employment will be given first preference.

This is an important consideration for candidates reviewing their eligibility for the position.

Salary for the SAWS Office Administrator Position

The salary range advertised for the office administrator at South African Weather Service vacancy is R308 375 to R391 529.

The advertised salary provides applicants with an indication of the remuneration range associated with the position.

Candidates should review the official vacancy information carefully for any additional employment conditions, benefits or terms that may apply.

Who Should Apply?

The office administrator at South African Weather Service opportunity may be suitable for administration professionals who have a relevant National Diploma or equivalent qualification and at least two years of experience.

The ideal candidate should be organised, reliable and able to work with confidential information.

Candidates should also be comfortable communicating with stakeholders, managing multiple administrative tasks and working according to established policies and procedures.

Applicants with strong diary management, records administration, procurement support, financial administration and meeting coordination skills may find that their experience aligns well with the responsibilities of the position.

However, meeting the stated minimum requirements does not automatically guarantee appointment. Applicants will be considered according to the employer’s recruitment and selection processes.

Why Administrative Skills Matter in This Role

Administration is an important support function within any organisation, but it can be particularly significant in an environment involving aviation weather services.

The office administrator at South African Weather Service will help ensure that the Aviation team has effective organisational support.

Tasks such as meeting coordination, record keeping, procurement, travel arrangements, financial administration and stakeholder communication allow the department to focus on its operational responsibilities.

The administrator also contributes to compliance by maintaining accurate records and supporting quality management processes.

For this reason, the position requires more than basic clerical skills. It requires someone who understands how different administrative functions connect and how accurate support can contribute to an efficient department.

How to Prepare Your Application

Applicants should prepare their application carefully before applying for the office administrator at South African Weather Service vacancy.

The vacancy information instructs candidates to register as a user on the SAWS recruitment website and apply for the position online.

Applicants are required to upload a comprehensive CV with certified copies of qualifications.

Before submitting an application, candidates should check that their CV clearly reflects their educational background, work experience, administrative skills and contact information.

It is also useful to ensure that the CV is easy to read and that relevant experience is clearly explained.

Candidates should make sure that their supporting documents are available in the required format and that the information provided in the application is accurate.

What to Include in Your CV

A strong CV for the office administrator at South African Weather Service opportunity should clearly demonstrate how the applicant’s background relates to the position.

Consider including:

Full name and contact details.
Relevant qualifications.
Employment history.
Administrative experience.
Experience with diary and calendar management.
Meeting coordination experience.
Records and filing experience.
Procurement or financial administration experience.
Customer service and stakeholder management experience.
Computer and office administration skills.
Driver’s licence information.
Relevant achievements and responsibilities.

Applicants should avoid including unnecessary information that does not contribute to their application.

The CV should be accurate, professional and easy for a recruiter to review.

Application Closing Date

The closing date for the office administrator at South African Weather Service vacancy is 14 August 2026.

Applicants should not wait until the last day to submit their applications. Completing the application early provides time to check documents, correct errors and ensure that the application has been successfully submitted.

Candidates should also keep a record of their application and monitor the contact details provided during the recruitment process.

How to Apply for the SAWS Office Administrator Vacancy

Candidates who meet the requirements can apply through the South African Weather Service recruitment platform.

Applicants are required to register as a user on the recruitment website before applying, if they do not already have an account.

The application should include a comprehensive CV and certified copies of qualifications as requested in the vacancy information.

Enquiries regarding the position can be directed to Mr Denny Maluleke on 012 367 6764.

Applicants should use the official SAWS recruitment platform when submitting their applications and should ensure that the correct vacancy and reference number are selected.

The reference number for this position is WS05/072026.

Important Application Tips

When applying for the office administrator at South African Weather Service position, candidates should take a few practical steps to improve the quality of their application.

First, carefully read the vacancy requirements and compare them with your qualifications and experience.

Second, ensure that your CV demonstrates relevant administrative responsibilities rather than simply listing job titles.

Third, check that your qualifications and other supporting documents are properly prepared.

Fourth, make sure your contact details are correct.

Finally, submit the application before 14 August 2026.

Candidates should also be cautious about recruitment scams. Legitimate jobseekers should use the employer’s official recruitment platform rather than paying an individual or unofficial service to submit an application.

Career Opportunity in Bloemfontein

The office administrator at South African Weather Service vacancy is based in Bloemfontein and provides an opportunity to work within the Aviation division of a national weather and climate organisation.

For an administration professional, working in such an environment can provide exposure to aviation-related administration, stakeholder coordination, quality management, procurement processes, financial administration and organisational compliance.

The position may therefore be relevant to candidates looking to apply their administration qualifications in a specialised organisational environment.

Applicants should remember that the vacancy has specific requirements, including a relevant National Diploma, at least two years of experience and a Code B driver’s licence.

Frequently Asked Questions

1. What is the office administrator at South African Weather Service vacancy?

It is an administrative position supporting the Aviation team and its stakeholders at the South African Weather Service. The role includes diary management, meeting coordination, records management, procurement support, financial administration, stakeholder communication and quality management support.

2. Where is the SAWS Office Administrator position located?

The position is based at the Aviation Weather Centre in Bloemfontein.

3. What qualification is required?

Applicants need a National Diploma in Administration or an equivalent qualification in a related field.

4. How much experience is required?

A minimum of two years’ experience is required.

5. What is the salary?

The advertised salary range is R308 375 to R391 529.

6. Is a driver’s licence required?

Yes. A Code B driver’s licence is listed among the minimum requirements.

7. What are the main duties?

The role includes diary management, meeting arrangements, minute taking, client query management, budgeting support, procurement, income and expense coordination, asset control, filing, travel arrangements, performance management support, quality management and stakeholder liaison.

8. Does the position involve confidential information?

Yes. The administrator is responsible for ensuring that classified and confidential documents are kept safely.

9. What documents must applicants upload?

The vacancy information requests a comprehensive CV with certified copies of qualifications.

10. What is the reference number?

The reference number is WS05/072026.

11. When does the application close?

Applications close on 14 August 2026.

12. Who can applicants contact for enquiries?

Enquiries can be directed to Mr Denny Maluleke on 012 367 6764.

13. Will preference be given to applicants who are unemployed?

The vacancy states that those who are not in permanent employment will be given first preference.

14. What skills are important for this position?

Important skills include communication, attention to detail, organisation, stakeholder management, the ability to work under pressure and strong administrative ability.

How to Apply

Click here to apply

Final Thoughts

The office administrator at South African Weather Service vacancy offers an opportunity for a qualified and experienced administration professional to work within SAWS’s Aviation department in Bloemfontein.

The position combines traditional office administration with responsibilities involving aviation support, procurement, financial administration, stakeholder communication, quality management, records management and compliance.

Applicants need a National Diploma in Administration or an equivalent qualification, at least two years of experience, strong communication and interpersonal skills, attention to detail and a Code B driver’s licence. The employer has also indicated that applicants who are not in permanent employment will receive first preference.

The salary range is R308 375 to R391 529, while the application closing date is 14 August 2026.

Jobseekers who meet the requirements should prepare their CV and certified qualification documents and submit their application through the official SAWS recruitment platform before the closing date. Applicants should use reference WS05/072026 when identifying the vacancy and carefully follow the employer’s application instructions.

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